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Issue a hospital bill (package or itemised)

The Hospital bills tab builds the inpatient bill for an admission in Indian rupees, with GST per item. A hospital can bill line by line (every charge at its fee) or by package (one package price; services the package includes are ₹0; everything else is an extra).

Before you start​

Prices come from the Charge Master (professional fees, facility fees and packages) — see the Charge Master pages in the admin section. Open Billing & Claims → Hospital bills. The header shows the billing mode and whether solo-practice self-approval is on.

Steps​

  1. Under Admissions, click the patient's admission and then Bill.
  2. If the hospital bills by package, choose the package in Assign package… and click Assign.
  3. Add any facility charges — operating theatre time, consumables, imaging technical fees: pick the item from the Charge Master list, enter the quantity and an optional note, and click Add.
  4. Click Recalculate room charges. Room and bed days are counted from the patient's bed history: one day for each midnight the patient was in a bed, charged at the room rate for that unit (an ICU-to-ward transfer splits correctly). A stay with no midnight counts one day.
  5. Check the preview:
    • Package line at the package price.
    • Included lines at ₹0. Per-day items such as an ICU stay are included only up to the package length of stay; extra days appear as beyond package stay at the facility rate.
    • Extras and itemised lines at their fee, with GST.
    • Warnings for charges still in review, items with no price, a stay longer than the package, or a unit with no room rate.
  6. Click Issue bill. CollabKare recalculates room charges one last time, creates the bill (a draft invoice) and marks the charges billed.

Tips / Troubleshooting​

  • Issue bill is disabled: a charge is still in Charge review, or an item has no price — add it to the Charge Master.
  • "No room rate for unit …": add a per-day facility charge in the Charge Master and set Room charge for to that unit's code (or its service line, such as icu).
  • One bill per admission: after it is issued, the package cannot change and new facility charges are refused. Bill only once the patient is discharged.
  • Professional charges already on a claim are left off the hospital bill automatically.